GUIDELINES FOR APPLICANTS
Fellowship Programme for Young Government Officials from the
Western Balkans - Supporting Excellence and Leadership in Governance April 2013 – July 2013 We are looking for the decision-makers of tomorrow who want to shape regional and European collaboration using their energy and The application process for the “Fellowship Programme for Young Government
Officials from the Western Balkans “Supporting Excellence and Leadership in Governance” consists of three stages:
− Stage I: July 20 – September 20 2012
Sending additional documents via email, if requested
Short-listed candidates will be notified of the results by e-mail at the end of
September/beginning of October 2012, followed by an invitation for an interview.
The candidates will need to confirm their attendance of the interview within 5
Information regarding the final selection will be sent by the European Fund for the
Applications can be submitted exclusively from July 20 – September 20, 2012 via the online application form. Applications sent by post, fax or e-mail will not be considered! 1. Online Application (Stage I)
In order to apply for the Fellowship Programme you must use the on-line application
system You will then have to fill in the on-line application form and submit it before
All applications must be submitted on-line using the described system. The EFB will
not accept applications sent by post, fax or e-mail.
Before beginning the application process, you will need to have a valid e-mail
address in order to register. You will not be able to register with the same e-mail and
password more than once or to save your details and return to complete the
application at a later date. Therefore, make sure that you study the application form
carefully and prepare the necessary documents (see below) before you start the on-
The application must be completed in English.
You will be requested to upload the following documents:
Detailed CV in English (maximum 3 pages). Please upload a detailed CV in
English. The CV should not be longer than 3 pages and should include history
of your relevant professional experience to date and summary of your
educational and academic background, such as, name of your home
organisation, job title, number of months/years spent in each position,
description of your duties and responsibilities, details of the work you have
Confirmation by an employer (pdf. jpg. gif. png). You are asked to upload
a signed and stamped letter of consent/confirmation from your supervisor
stating that you will be approved the necessary leave of absence from April
2013 to July 2013 (for the duration of 3 months), in case you are accepted for
When filling out the application form, you will be asked to provide information which
requires a longer period of time for writing. You can write the text in advance in the
standard text writing programmes and copy/paste in the appropriate field of the
Please take into account the following instructions:
Motivation Letter: We expect from you to write a motivation letter, 1-2
pages long (minimum of 300 words, maximum of 500), with a detailed
presentation of your motive for applying to the Programme, as well as your
intermediate and long-term professional goals and expectations about your
You should be as specific as possible: why do you want to participate in the
Programme, to which institution and what kind of experience are you hoping
to gain there? What benefits do you and/or your institution expect from your
stay in the EU member state and your participation in the seminars? How do
you see the prospects for cooperation in the region after the completion of
the Programme and your participation in an alumni network?
Programme Preferences: In this section, you are requested to outline your
preferences regarding a host country and host institution. In case you cannot
decide on the preferred host institution at this stage, you can choose the
preferred host country and state your field of interest. We would especially
appreciate if you are able to provide a contact person at your preferred host
institution(s). This information would enormously contribute to the success
The placement in the host institution is made on a case-by-case basis taking
into consideration the preferences outlined in the application form, your
profile, the professional interests, the language skills and the strategic
Therefore, please think carefully about your preferences concerning your
placement. You may also wish to consult with your employer. In addition,
take into account that it is not always possible to match your wishes. The
selection you make concerning host country and institution, in the application
form is not binding, but it will help us in making a final decision about your
Only after you submit the application by clicking on “Submit” we will be able to
register it. You will receive a notification from the EFB which confirms the receipt of
your application. In case you wish to print a copy of your application, you will be able
2. Submission of further documents via e-mail (Stage II)
After the pre-selection has been carried out by the EFB, you may be requested to
send your university diploma by e-mail. The copy of the diploma should be sent
together with the translation into English.
3. Personal interview (Stage III)
After the applications have been short listed, the candidates will be called for an
interview, which will take place after mid October 2012. In case you are selected,
you will be provided with all necessary information by the end of
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