EDUCATIONAL RESOURCES FOR CHILDREN, INC.
Administrative Office: 50 Post Office Road, Enfield, CT 06082
Phone: 860-253-9935 ● Fax: 860-253-9995 ● Email: firstname.lastname@example.org ● Website: www.erfc.us
JFK AFTER SCHOOL-AGE CENTER POLICIES & PROCEDURES
Hours of Operation
Monday through Thursday, 2:30 PM to 5:30 PM
ENROLLMENT IN JFK AFTER SCHOOL-AGE CENTER CONSTITUTES AN UNDERSTANDING OF THE POLICIES LISTED AS FOLLOWS:
SECTION I. JFK AFTER SCHOOL-AGE
Children must be in grades 6-8 at JFK Middle
CENTER EXPECTATIONS OF PARENT/
School to be eligible for enrollment. You may enroll your
child in the JFK After School-Age Center at any time during the school year if space is available. Enrol ment is for the full
The program expects that you will:
1. Keep your child’s records up to date. You must provide
JFK After School-Age Center operates
new information to the ERfC Administrative Office
Thursday, 2:30 PM – 5:30 PM. The Center will open early on
regarding emergency contact names, employers, phone
numbers, arrival/departure changes, medical
information, and change of financial status.
Registration and Fees:
You must complete and sign all
2. Pay your Center fee on time each month.
enrollment forms for each individual child to be enrolled.
3. Pick up children on time as explained in Section VIII.
Registered students who cannot be immediately enrolled due
to space limitations will be placed on a waiting list. Students
health policies as explained in Section VII.
will not be allowed to attend the JFK After School Center
until the application process has been completed, including
5. Contact the ERfC Administrative Office if your child will
all forms and payments received. Incomplete forms will not
6. Take notice of any communications from the JFK After
Enrollment Forms Checklist:
School Center regarding your child’s behavior and
cooperate with efforts to bring about improvement in the
Enrollment form for each child to be enrolled
Current Health Assessment Record for each child
Authorization of Medication forms M-2 & M-3 (if
SECTION II. JFK AFTER SCHOOL-AGE
CENTER EXPECTATIONS OF YOUR
Financial Assistance Form (if needed)
Base fee will be $65 per week per child. A discount is
JFK After School expects that students will:
given for multiple child families. Our fee chart is shown on
1. Arrive at the Center directly after school.
the financial assistance form and at our web site at
2. Be responsible for their words and actions.
The fee for the first four weeks must be
3. Respect the school rules that guide them during the day
included with your child’s enrollment form. You may choose
to make monthly payments by check, cash or by credit card
4. Respect all team leaders, teachers, volunteers and other
on our website. Questions can be answered by calling the
ERfC Administrative Office at 860-253-9935.
5. Remain with their team and Center staff at all times.
6. Take care of materials and equipment properly and
Financial assistance, based on a sliding fee schedule, may
return them to their place when finished.
be available to families who qualify. It is required that all
families applying for financial aid complete the Proof of
SECTION III. OPERATION POLICY
ERfC welcomes children of all ethnic and socioeconomic
Withdrawal from the JFK After School-Age Center
backgrounds and does not discriminate on the basis of sex,
race, color, creed, national origin or ethnic background.
To withdraw your child from JFK After School we ask that
JFK After School Center Policy & Procedures
you provide a statement in writing at least seven (7) days
Unscheduled Early Dismissal Days
– JFK After School is
prior to their withdrawal. The current month’s fees are not
not open when the Enfield School District dismisses
students early due to weather or any other district
decision. Please check the school district snow line for
We ask that you notify the ERfC Administrative Office in
early dismissal notification at 860-253-5170.
if your child will be absent from JFK After School. If
Scheduled Early Dismissal Days
– The JFK After School
your child is ill, you are expected to notify the ERfC
Center be open with extended hours on some early dismissal
Administrative Office directly to report the absence. If your
days. You will be notified of these dates.
child does not arrive at the JFK After School Center as
expected, we will contact you. If you cannot be reached, we
SECTION VII. HEALTH AND SAFETY
will contact your child’s listed emergency contacts.
If your child is suspended from school or does not attend
Every child attending the JFK After School Center must have
school, he/she is not eligible to attend JFK After School that
a current Early Childhood Health Assessment Record
day. Children will also not be allowed to attend field trips or
completed and on file as part of their permanent enrollment
extended evening activities on that particular day.
documents. If your child has a known medical condition
Meals and Snacks
(asthma, diabetes, allergies, food allergies, seizure disorder,
Children will be provided a nutritional snack and drink each
etc.) or special needs, you must disclose that information. We
day. Please send in a note or call the ERfC Administrative
follow the CT State Department of Public Health guide lines
Office if you do not want your child to have the snack
for regulations regarding the disclosure of special medical
ERfC does not provide one-to-one paraprofessionals or aides
SECTION IV. SUPERVISION PLAN
1. At no time shall a student be left unsupervised
If your child arrives at the Center with, or develops any one of
2. Students may not return to their school lockers after
the following conditions, you will be notified to pick up your
arriving at the JFK After School-Age Center.
child immediately: contagious disease, fever over
3. JFK After School operates at a ratio of a minimum of 1
100o F, vomiting or diarrhea. Your child will be moved to an
area away from the other children and a staff person wil remain with the child at all times.
4. The group size shall not exceed 20 for students in
In case of a medical emergency, a qualified staff member will attend to first aid as needed. Another staff member will notify
5. During outdoor or indoor games staff will position
the child’s family. If contact is not made, the program’s
themselves to monitor all children at once. At no time will a
student be allowed to travel inside or outside by
For extreme emergencies, 911 will be called. An ambulance will take the child and a staff member to the nearest hospital.
6. Children are carefully watched while at play or during an
The child’s application and medical forms will be brought with
activity within the building, or on field trips, including
them. Another staff member will notify the family or alternate
pick-up person to meet the child at the emergency room. Additional staff will be cal ed in if necessary to maintain
7. When a student uses the restroom, adequate staff will
Outdoor play will not be allowed when temperature or wind
chill falls below twenty (20) degrees Fahrenheit. Please send
SECTION V. TRANSPORTATION
your child to school with appropriate clothing and footwear
There is no bus transportation to student homes from the JFK
As child care providers all JFK After School-Age Center staff
are mandated by law to report actual or suspected child
SECTION VI. SCHEDULED AND
abuse. Child abuse includes but is not limited to: neglect (i.e.
UNSCHEDULED SCHOOL CLOSINGS
failure to provide food, clothing, shelter, appropriate
Scheduled No School Days
– JFK After School is closed
supervision) or the imminent risk of serious harm of any child.
when schools are closed by the Enfield School District.
This also includes the reporting of parents or care-givers who
Unscheduled No School Days
– JFK After School is closed
appear to be impaired by drugs or alcohol.
when the Enfield School District cancels school.
ERfC’s complete policy on Abuse and Neglect can be found
JFK After School Center
Policy & Procedures
on our website at www.erfc.us or upon request.
• The child’s name, address and birth date
SECTION VIII. CLOSING TIME PLAN
• The method of administration • The time to be administered
The Black Wing doors will be locked, except during pick up
1. Students leave the Center according to the time the
All medications will be locked in an office cabinet or in a
parent or guardian selected on the Enrol ment Form,
locked box in the refrigerator. Emergent, first line of defense
medication will be stored in an unlocked but safe manner and inaccessible to children to allow for quick access in an
2. Parents wil be greeted at the door by staff members
where they will sign out their child. There will be a $5 fee
for every five minutes a parent is late past 5:40 pm.
Non-prescription medication will be stored in the locked containers with signed permission by parents. The topical
3. If a student has not been picked up after 10 minutes past
medications must be stored “inaccessible” in the original
closing time, a staff member will attempt to contact the
container and be labeled with the child’s name and directions
child’s parents. If they cannot be reached staff will then
try to contact emergency contacts from the submitted
The JFK After School-Age Center wil keep accurate
documentation of all medications administered. Included in
4. The police will be cal ed after 45 minutes if parents or
other emergency contacts cannot be reached.
• The date the medication was administered
5. Two staff of 18 years of age or older wil remain after
closing time with students who have not been picked up.
• The signature of the staff administering
If an exception has to be made to this schedule (doctor
appt, etc.), you must contact the ERfC Administrative Office
Parents wil be notified when/if a child has been administered
at 860-253-9935 explaining the exception. We would ask
any medication. Staff is trained in the administration of
that you call ahead at lease 1/2 hour before the early pick
medication by our nurse consultant. This training is renewed
up so we can have your child ready for you.
every three years. Training for injectables is repeated once
If you miss your child’s scheduled pick up time, notify the
per year. At no time is an untrained staff member allowed to
administrative office immediately. Chronic late pick ups may
result in your child being dismissed from the Center.
SECTION X. CHILD’S PERSONAL
Only those persons listed on the enrollment form will be
allowed to pick up your child. Any person that is unknown to the staff member releasing your child will be required to
Your student’s personal property, such as coats, clothing,
show a photo ID. If your child is to be picked up by a person
school bags and any other personal
property must be taken
not listed, you must notify the ERfC Administrative Office at
home from the JFK Center each day. The Center cannot be
Your child should not bring money, toys, electronic
equipment, food, or other items to the JFK After School
SECTION IX. DISTRIBUTION OF
Center. Cell phones must be turned off and put away while
students are at the JFK After School-Age Center.
The JFK After School-Age Center wil store and administer
prescribed inhalers and epi-pens, non-prescription topical
SECTION XI. VISITORS AND
medications and EMERGENCY oral medications
(i.e.Benadryl) with parent’s consent. Authorization form ERfC
Parents and community members who are screened by the
M-2 and or M-3 must be completed and signed by an
JFK After School-Age Center Site Administrator are welcome
authorized prescriber (if applicable) and the parent, and be
to observe the program. Please call the ERfC Administrative
Office and the Site Administrator will arrange to meet you at a
Medications MUST be in their original container, clearly
labeled and placed in a sealed, Ziplock bag and include the following:
For protection of all students enrolled in the JFK After School-
JFK After School Center Policy & Procedures
Age Center, parents and visitors must register at the
of activities for the remainder of the after school time.
entrance to the Black Wing and wait to be greeted by the
Parents of students demonstrating consistent disruptive
JFK After School Center Site Administrator.
behavior will be notified of the behavior within 24 hours and
SECTION XII. DISCIPLINE AND
a meeting will be held between Site Administrator, child and parent to discuss said behavior and notification of possible
Your child is entitled to a pleasant and harmonious
If disruptive behavior continues after first meeting then a
environment at the JFK After School-Age Center. We cannot
suspension of no more than 3 days of operation will be given
serve children who display chronic disruptive behavior.
and notice of possible further suspension from the program
Chronic disruptive behavior is defined as verbal or physical
will be given. If disruptive behavior continues then child will
activity which may include but is not limited to such behavior
be suspended from program for 30 days of operation. If
that requires constant attention from the staff, inflicts
disruptive behavior continues after the 30 day suspension
physical or emotional harm to other children, abuses the
period, an immediate and permanent expulsion will be given.
staff, or ignores or disobeys the rules during after school
Any immediate threats that place any staff or students at
either physical or mental risk shall be immediately removed
The goal of discipline is to help the child develop inner
from their group, parents notified and suspension of up to
controls so that he/she may move toward appropriate social
three days wil be give There will be no refunds for any
behavior. Students are encouraged to recognize how their
behaviors not only affect themselves, but their team and
staff members. ERfC uses a “Take 5” Method for resolving
SECTION XIII. PLAN FOR
The JFK After School-Age Center provide an education,
health, dental, social service and dietary (if applicable)
consultant for our students and families.
All consultants will be available to provide the minimum
Staff shall not be abusive, neglectful, or use physical,
services for our programs as required by the State of
corporal, humiliating or frightening punishment under any
Connecticut Regulations for Child Day Care /Group Day
circumstances. No child shall be physical y restrained unless
it is necessary to protect the safety and health of the child or
The complete Plan for Consultation is available on our
Disruptive behavior will be dealt with in the following
XIV. EDUCATIONAL PROGRAM PLAN
Take 5 Behavior Plan:
Children at the JFK After School-Age Center will follow a daily schedule that meets the individual needs of the diverse
When a student is witnessed engaging in negative
population served by our program. The plan for development
behavior one verbal warning will be given with clear
will allow for cultural, language and developmental
instruction to prevent repeated behavior.
differences to be addressed, sufficient opportunity for indoor
If the inappropriate behavior continues, your child wil be
and outdoor physical activities, and include opportunity for
instructed to “Take 5”, at which time your child will be
problem-solving experiences that help to formulate language
removed from the activity and given time to meet with
the Site Administrator. Your child will be given an
The complete Educational Program Plan is available on our
opportunity to relax, explain the behavior (verbally or
written) and will rejoin the activity as soon as the Site Administrator determines that they are ready.
If the child continues to misbehave, they will be kept out
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