Microsoft word - sea base overview 2011.doc

Sea Base Bahamas Tall Ship (BASU040311B)
The trip is laid on for 8 scouts and 2 adults at a cost of $1200
with a road trip (yet to be decided) departure the evening of
Friday April 1 (or flight on Sunday April 3rd) at 5:30PM (eat
supper before arriving). Stop over in a hotel around
Gainesville then onto to Orlando for a theme park stop and
into Miami Area for flight to Abaco Island in the Bahamas Sea
Base Sunday April 3rd to arrive around 3PM. Sailing starts
right away and return to base Saturday April 9th in the AM to
catch a flight back to Miami (or Atlanta) with overnight in a
Hotel and return by 6:00 PM Sunday April 10th, 2011. Plan for
on the road entertainment (books are always good to read or small games/cards).
Spending money should be included for any trading post items, cost in the amusement
parks (tickets and all meal money already included), any spending planned for Bahamas
and road stops. Fishing gear will be provided by the boat crew.
This is an out of country trip so a PASSPORT is required. Sea Base emergency contact
for passing messages is 305-664-4173 days or 305-664-7766 nights.
Also plan for sea sickness. The most commonly prescribed group of drugs is the
antihistamine family, and includes medications such as Dramamine and bonine. Sea
sickness patches also work well. Let’s not spoil anybody’s trip because you were not
prepared. More details on our “coral reef sailing” adventure at (www.bsaseabase.org).
Payment schedule: $100 deposit now, $150 more by Oct 1st`, $400 more by Dec 1st,
$300 more by Feb 1st and final $250 by Mar 1st. These dates allow you to participate in
the Troop fund raisers (Sep-pop corn, Oct-flower sale? and Jan-tree collection) to build
up your high adventure accounts for transfer as desired.
It will be a pack light trip and as always a full uniform (scout shirt, shorts & socks) and
troop red “t” shirt will be required to be worn by all scouts --- no arguments and no
deviations here --- it’s the standard for this Troop. A “T” shirt size will be needed.
A wide brim hat is not part of the uniform but you should have one for the sailing portion
of the trip. Don’t forget your lightweight sleeping bag and pad, rain gear and any personal
snorkel/fins you may want to bring (sea base will issue sets to those who need them on
check in). One light pack (no frames) is required to be small/crushable, like a pillow case
size. Double check your list of items to pack at least twice (see attached). Place your
initials on all your items for easy identification.
All scouts should be working on or completed the First Aid, Sailing, Emergency
Preparedness, and Swimming merit badges for this trip and we will complete an annual
swim test prior to departure. Adults have to be fully trained (completed ITOLS), have
current Safe Swim, Weather Hazards and Safety a float card along with CPR/First aid
certification.
The Troop standard permission slip needs to be completed and returned as well as the
Troop high adventure permission slip.
A Class III SEA BASE high adventure physical that is less than 1 year old by April 1st is
required as well for all with copy of health insurance card. Scouts must be 14 by
September 1st, “2011” or out of the eight grade in June 2011.
Special medical or meal needs to be identified.
WHAT TO BRING: (In a duffle type bag not to exceed 24 inches) :
1 Set Class A or B uniforms & red t-shirt several T-shirts 2 shorts 2 swim suits 1 set of light weight rain gear 1 pair of sunglasses with strap 16 oz of sunscreen SPF30+ (non-oily type) 1 sheet, light blanket or light sleeping bag 1 ground pad for sleeping on deck 2 towels 1 complete toiletry kit 1 large unbreakable mug with a line clip 1 pair of walking shoes for touring, water shoes or deck shoes (no open toe shoes or sandals) Socks 1 jacket shell sweatshirt or long sleeve shirt Optional Items:
Troop 629 High Adventure Commitment
Participant
I fully understand the guidelines and procedures outlined in the Troop 629 High
Adventure Policy Manual and hereby agree to
Abide by the High Adventure Policy from this day forward until the completion of
the High Adventure Trip
To submit my initial non-refundable deposit of $100.00 to the designated trip leader
concurrently with this signed contract
To make subsequent monetary deposits according to the schedule of payments
published by the designated trip leader
To submit to the designated trip leader a SEA BASE Class 3 medical form
completed within 12 months prior to the end of the trip by a licensed physician.
To submit to the designated trip leader a completed Troop 629 Permission Form
and other applicable forms 60 days prior to the trip, and
To forfeit the opportunity to participate if any element of this contract
has been unfulfilled.
Participant________________________________________________
Parent or Guardian of Scout __________________________________
Date _____________________________________________________

TROOP 629, BSA PERMISSION FOR ACTIVITY
TROOP 629, BOY SCOUTS OF AMERICA IS PLANNING AN ACTIVITY
AND NEEDS A PARENT WRITTEN PERMISSION FOR THEIR SCOUT TO
ATTEND. PLEASE FILL OUT THIS FORM AND RETURN WITH PAYMENT
FOR ACTIVITY.

My son ______________________________has my permission to participate in (fill in activity)______________________. He is in good physical condition and has not had any serious illness or operation since his last health (physical) exam, except as noted below: Special conditions to monitor __________________________________ and medications ______________________________________________________. During this activity, I may be reached by: phone ______________, e-mail ______________, or cell phone _______________. If I cannot be reached in the event of an emergency, the adult Scout Leader in charge is authorized to act on my behalf to hospitalize, secure proper anesthesia, or to order any injection(s) for my son. In order to expedite, in the event of any unforeseen emergency the Troop must have the following information (to be kept confidential), MEDICAL INSURANCE PROVIDER: _______________________________________ POLICY OR GROUP NUMBER: ___________________________________________ DOCTOR NAME: __________________ AND PHONE NUMBER: ________________ ___________________________. WILL PICK UP MY SON FOLLOWING ACTIVITY. My son also has my permission to be transported to and from this activity by car, van or Mount Pisgah Church vans. I understand the driver of the vehicle will be licensed,
insured, and will do all driving in accordance to the law, and will abide by the Boy Scouts
of America transportation rules and regulations. My son knows the importance of a safe
trip and therefore he will wear a seatbelt, sit still at all times, listen to the driver, and
refrain from any unruly behavior, loud noise, unsafe objects (laser pointers, throwing
objects, opening his scout knife, etc.). I also understand that my son might be eating a
bag supper in the vehicle and that he will be responsible for the contents in the bag,
before, during and after the trip. I understand that sometimes trips may be delayed either
in departing or arriving, and I will help in any way we can to assure a positive attitude in
sons and ourselves. In turn, I can expect to be informed via phone tree or car phone
from our son's vehicle of any major delays or emergencies. The Scout Oath and Law are
our way of life. Every Scout's behavior while on our activity is expected to reflect the Oath
and Law in all ways.
Scout signature: _________________________________Date: _________________
Parent or guardian signature: _______________________Date: _________________

Source: http://www.troop629.org/forms/2011/Sea%20Base%20overview%202011.pdf